Organizations understand the need to incorporate Enterprise Resource Planning (ERP) to be much more profitable, effective, and successful, but it is an expensive and risky undertaking to develop and implement an ERP system. Cloud computing has recently become a practical and ground-breaking way for many organizations, especially small and medium-sized enterprises (SMEs), to implement an ERP system in a safe, quick, and cost-effective way.

What is often mistaken is that there is a belief that small companies are less complicated than large corporations. Quite frequently there are similar problems for small companies – only on a smaller scale. Small and medium-sized businesses (SMEs) also have distinctly specific IT requirements. They need efficient, integrated tools in most cases except without the complexity that accompanies solutions that target bigger companies. It is here that cloud automation plays a major role. Integrating a cloud-based automation system at the core of any company greatly helps SMEs remove manual procedures and streamline internal departments and provide a centralized platform for enhanced business visibility and data-driven decision making.

Why Choose a Cloud ERP System for Your SME?

Unlike conventional ERP models, cloud-based ERP systems such as CloudOne, stand out as resources that can help small and medium-sized businesses create higher profitability and a better market position. There is a lot to be gained from cloud ERPs by SMEs. The benefits such as integrating databases, optimization of business processes, and shortening lead time, are only to name a few. This is achievable for almost any business process such as financial management, production, inventory management, quality control, and sales management, etc.

If companies do not have a single solution to manage all of these core business processes then departments need to communicate with each other using various software to manage the flow of data. This is where all the management issues arise. You may have to face problems of departmental coordination, duplication of data, difficulty in a decision-making process, etc. Problems like these will inevitably make working together within your business more bureaucratic and time-consuming.

With a cloud ERP system implemented, all business processes for all departments can be managed within the same platform. Take into account the general benefits you can have when considering the best cloud ERP system for SME’s, and then choose which ones are vital to your company. Check out the list of benefits your business can achieve when implementing a cloud ERP system below:

Benefits of a Cloud ERP System for SME’s

1. Effective Teamwork

Cloud ERP systems for SME’s decrease personnel expenses as well as mistakes that arise as data and records are shared between departments of the organization. Having separate data systems inside the company radically increases the chances of losing or processing certain data with delays.

Cloud  ERP systems integrate real-time data exchanges between business processes within the organization. There is no need to re-enter data or export data to pass data between departments. Data re-entry is unavoidable in most business processes beginning with sales orders, payment processing, delivery, invoicing, etc. But with the Cloud ERP system, each department can access centralized information in a few seconds. The information is processed and stored inside the same ERP program. Besides that, all adjustments are clearly visible to everyone from personnel to senior management.

2. Fast Decision Making

Cloud ERP systems for SMEs offer real-time data that can provide the opportunity to make fast decisions in departments of sales, management, marketing, and accounting. Hence, that significantly minimizes overdue deadlines. Business owners are able to adapt to changes in highly challenging market environments very quickly. Although the employees operate away from their regular working places, the key decisions still can be made more quickly and better informed because the essential information is accessible 24/7.

3. Better data protection/Data integrity

Cloud ERP systems designed for SME’s have inbuilt controls to protect your business data. It increases data consistency and accuracy, all across automated firewalls and resources. A Cloud ERP system also has several encryption layers to increase the security level of the business data, ensuring that it is stored securely.

4. Higher Productivity

With the help of a Cloud ERP system, you will save time and improve productivity rates as all data is readily accessible to all departments at once. Therefore, the workers do not need to spend time asking departments for the information needed.

5. Reduced Operational Costs

A Cloud ERP system can help to reduce the SME’s overall operating costs. With all your business data in one software application, business owners can save money on each department’s individual software and management systems. They can avoid paying for the software separately. Cloud ERP systems also provide you with the additional benefit of not having to pay for unneeded network and IT staff costs. All that is simply needed is a Wi-Fi connection. Consequently, expansion through system roll-out brings the company only minimal incremental costs

6. Easy access to data

It is really important that the right people have access to appropriate data at the right time. Similarly, it is critical that certain users are prevented from accessing some types of data. Cloud ERP systems offer innovative user management and access control capabilities. This allows users to organize everything down to the finest detail. At the same time, they give you easier access when you need it using mobile devices and the cloud.

7. Continuous Support

An on-premise ERP system needs IT personnel support to retain the performance. Whereas, cloud-based ERP providers operate the server for you. ln fact, service providers like us keep all of the systems up-to-date so there’s no need to worry about hardware and software upgrades because all clients immediately benefit from them.

8. Superior Scalability

Finally, SME’s cloud ERP systems introduce a game-changing level of scalability into business processes. When a business relies on manual order fulfillment processes, what will your personnel do if there is a spike in growth? How are they going to handle twice the amount that they’re used to? How often will vital things tend to slip through the cracks, as the organization scrambles to cover all the bases?

Although a large volume increase can cause growing pains for any SME, Cloud ERP systems such as CloudOne will dramatically reduce the impact. The automation alone would take away much of the pressure from staff while maintaining a solid operational record. That liberates the most precious resource, the staff to manage the rest of it. The advantages of integrating an ERP solution are significant. What’s more, cloud technologies make it more feasible than ever to harness that power to companies of all sizes.

Knowing the organization’s exact requirements is crucial in selecting ERP. The team at Axxis Consulting able to prioritize the critical features that can help your SME adopt, implement, and evolve with ERP faster. 

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